Introduction
A well-organized asset library means finding the perfect image or document in seconds—not minutes. Strategic categories, smart naming, and effective tagging make all the difference.
Creating Categories and Folders
Build an intuitive structure for your team's workflow:
- Navigate to Assets in your left-hand menu
- Click "New Category" to create organizational groups
- Enter descriptive names like "Property Photos," "Virtual Tours," or "Marketing Materials"
- Confirm to establish your structure
Pro tip: Organize by property, content type, or purpose—whichever matches how your team actually searches for content.
Naming Convention Best Practices
Consistent naming makes assets instantly recognizable:
- Use descriptive names - "Oceanview-Lobby-Entrance" beats "IMG_4837"
- Follow consistent formats - "PropertyName-SpaceType-ViewAngle" (e.g., "Presidential-Suite-WestView")
- Avoid special characters - Stick to letters, numbers, and hyphens
- Keep it concise - Aim for 3-5 words that capture essential details
Tagging Your Assets
Tags help you find content across multiple categories:
How to add tags:
- Select the asset from your library
- Enter relevant tags in the tag field
- Apply multiple tags to increase searchability
Effective tagging strategies:
- Content type: #360photo, #floorplan, #aerialview
- Location: #lobby, #rooftop, #amenity
- Purpose: #marketing, #proposals, #socialmedia
Example: A rooftop pool photo might have tags: #amenity #pool #rooftop #sunset #marketing
Maintaining Your System
Audit quarterly - Review categories and tags every few months to remove duplicates and consolidate underused categories.
Train your team - Ensure everyone follows the same naming and tagging practices for consistency.
Clean as you go - Take 10 extra seconds to properly name and tag new uploads. It saves hours later.
Need additional help? Submit a support ticket through our Support Request Form, and our team will assist you promptly.